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And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. Paid users can create custom filters and labels, and there are also some basic collaboration features. You can put new tasks in your Inbox and then move them to relevant projects you can also set due dates. That's a strong selling point-which is probably why Todoist is one of the most popular to-do lists right now.Īdding tasks was quick on every platform in my tests, thanks in part to natural language processing (type 'buy milk Monday' and the task 'buy milk' will be added with the next Monday set as your due date). That's kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. Todoist isn't the most powerful to-do list website out there. None of these options will be right for everyone, but hopefully one of them is right for you. I tried to find the task list apps that balance these things in various ways. While some people might find these features useful, I suspect most people looking for a to-do app want to be able to keep track of all the things they have to do-not get more tasks added to a list by a robot. No app made this list just because it had some AI scheduling or could automatically suggest sub-tasks, but no apps were excluded over it either. While AI is starting to creep into to-do apps, it's not broadly useful yet. You really should be able to check your to-do list when you're at the store or otherwise out and about. Which platforms will depend on what you personally use, but I didn't consider anything that doesn't sync between desktop and mobile.

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As a professional reviewer who spends a lot of time testing, I generally have a phobia of ugly apps. The best to-do app fits into your workflow, so you can get back to what you're supposed to be doing. This is one of the big reasons to use an app over a notebook.

Notifications, widgets, emails-if you're using an online to-do list, it should help you track what needs to happen when.

Tags, lists, projects, and due dates are all helpful, and the best to-do apps offer at least a few categories like this. Offer multiple ways to organize your tasks. If adding your to-dos is a hassle, you just won't do it. Ideally, a task is added and categorized in a couple taps or keystrokes. A good digital to-do list makes it easier to get work done-and makes it harder to miss deadlines. To-do lists help you organize your work and keep track of tasks. Regardless, there were a few features that made certain apps stand out. I kept this in mind as I tested, and I tried not to just pick the apps that suited me best, but the ones that suit different people who approach task management in other ways. Of course, when it comes to managing a to-do list online, everyone has different criteria. In that time, I've personally tried basically every major to-do list app that has come out, and I've always relied upon at least one of them to function. I've written about technology in general, and productivity specifically, since 2013.

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For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. Other options, including project management software, note-taking apps, and other tools that can do the jobĪll of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Microsoft To Do for Microsoft power usersĪny.do for people who forget to use to-do apps TickTick for embedded calendars and timers Todoist for balancing power and simplicity Click on any app to learn more about why I chose it, or keep reading for more context on to-do list apps. Whatever you're looking for, one of these task management apps is going to be right for you. We then tried the top-rated apps in every respective app store, and spent way too much time making to-do lists on one app after another.Īnd now I'm offering you what I feel is the cream of the crop. We started by finding the best apps for every platform: Android, Windows, macOS, and iPhone/iPad. Research for these pieces was exhaustive. To that end, we've been hard at work researching the best to-do apps, trying to find the right ones for various use cases.

GoodTask download the new version for iphone